CLEARWATER HIGH SCHOOL
CLASS OF 1992
10 YEAR REUNION
Yes, that's right...10 years...like it or not!!
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REUNION DATE HAS CHANGED TO AUGUST 17, 2002
Update your info Bulletin Board Found Lost Reunion Info Not interested?
The following is a copy of the sales contract from the Hilton on Clearwater Beach. This should explain everything you need know about Saturday Nights events at the Hilton. However if you have any further questions don't hesitate to ask.
SALES
CONTRACT AGREEMENT HILTON CLEARWATER BEACH RESORT
NAME
OF EVENT: Clearwater High School Class of 1992
EVENT DATE: Saturday, August 17,2002 - NEW
DATE
SLEEPING ROOM COMMITMENT: The hotel will
provide "total room nights" as follows:
Day: Saturday
DATE: 8/17
ROOMS:10
TOTAL NUMBER OF 10 ROOMS
CHECK IN/OUT POLICY:
Check In: After 4:00PM
Check Out: Before 11 :00 AM
ROOM RATES:
We
are pleased to offer the following "special" group rates: Single
Occupancy: $110.00 Double Occupancy: $110.00
TAX: Currently the occupancy and sales tax is 11%.
*Please note that to qualify for this "special" rate, Clearwater High
School Class of 1992 must pick up (10) rooms per night as room block stated
above. Should you fall below (10) rooms the rate will then change to the fair
market value, however, you may sign a "letter of guarantee" stating
that Clearwater High School Class of 1992 will be held financially responsible
for the entire room block.
GUESTROOM RESERVATIONS:
The Guestroom block will be held until Thursday, July 25,2002,30 days prior to your arrival date, at which time any rooms not reserved will be released for general sale. Individuals requesting rooms after the cut-off date will be quoted a rate of $212.00. Tel: + 1 727 461 3222 Sales Dept. Fax: + 1 727 446 1583 Reservations: www.hilton.com or 1-800-HILTONS
The
hotel will require a guarantee of each reservation by credit card or payment of
the first night room and tax, by individuals. Any reservation canceled within 72
hours of arrival will be charged one night's room and tax.
METHOD OF RESERVATIONS:
Individual attendees will make reservations for the event with the hotel's
reservation department at 1- 800-753-3954 (Monday-Friday 8am-8pm; Saturday &
Sunday 8am-5pm); or (727) 461-3222. Please be sure to mention the program or
function that you are attending.
PARKING:
Valet parking $8.00 per car/per night; $5.00 self-parking per car/per night; and
$3.00 for daily self parking. Parking is based on
availability and is not guaranteed for all attendees.
RESORT FEE:
A
resort fee of $7.49 will be applied per room, per day, which includes unlimited
local and (800) calls, as well as unlimited usage of in-room safe, fitness
center, incoming and outgoing faxes and beach towels.
TRANSPORTATION:
Travel
non-stop from the airport to your hotel safely and in the shortest
amount of time. The LIMO, Inc. has teamed up exclusively with Hilton Clearwater
Beach Resort to offer you this direct service. The LIMO, Inc. drivers will take
care of your luggage and treat you courteously.
$34.00 Round Trip OR $20.00 One Way
MINIMUM FOOD & BEVERAGE:
The
minimum food and beverage requirement is $5000.00, not to include taxes and
service charge. If the minimum figure for food and beverage is not met, room
rental will be assessed.
The hotel reserves the right to change function space as long as the rooms are
comparable and to decrease the size of function space if the number of persons
attending the function decreases. Function rooms are assigned according to the
anticipated and guaranteed number of guests. The hotel reserves the right to
charge a $100.00 reset fee for each change from the approved set-up of a meeting
room once the room has been set.
Saturday 6pm-7pm Registration
Saturday 7pm-12am Dinner/Dance
DEPOSIT:
A deposit of $500.00 is required to hold the above meeting space for the
Clearwater High School Class of 1992 group function. A second $500.00 deposit is
due by April 29, 2002. By June 24,
2002, Clearwater High School needs to be at 50% of estimated cost. The deposit
is non-refundable.
BILLING:
Payment
arrangements for all social events must be mape in advance. Fifty per cent (50%)
of estimated charges are due 60 days prior to the function date. The balance of
the function is due no later than (72) hours prior payable via cashier's check,
money order or cash.
REUNION DATE HAS CHANGED TO AUGUST 17, 2002
ATTRITION:
We
understand that circumstances may arise which result in reductions in the guest
room commitment. However, the various rates and terms we have provided are based
on the guest room commitment. In order to allow you flexibility in adjusting
your program, the Hilton Clearwater Beach Resort will permit you to reduce,
without charge, the guest room commitment by ten percent (10%) of its original
total or actual pick up confirmed thirty (30) days prior to arrival, whichever
number is greater. Any shortfall will be charged to the organization and will
include applicable taxes.
If further reductions occur, The Hilton Clearwater Beach Resort reserves the
right to assess the organization an amount equal to the revenue lost from those
rooms released. In addition, the Resort reserves the right to reduce meeting
space in proportion to the reduction in room nights. We will, of course, discuss
with you any changes we feel need to be made with both our best interests in
mind.
Should the actual number of attendees for any catered meal function drop by five
(5%) or more of the contracted attendance, Clearwater High School Class of 1992
agrees to pay the Hilton Clearwater Beach Resort an amount equal to the
confirmed number of covers less the permitted slippage for each catered
function. Attrition will be based on your final guarantee given seventy-two (72)
hours, (three (3) business days), prior to the meal function. An increase will
be accepted up to forty-eight (48) hours (two (2) business days) prior to the
event.
The hotel reserves the right to change function space as long as the rooms are
comparable and to decrease the size of function space if the number of persons
attending the function decreases. Function rooms are assigned according to the
anticipated and guaranteed number of guests.
PACKAGING/RECEIVING:
The
Hilton Clearwater Beach Resort will not accept packages more than 3 business
days prior to the start of a function. If a package is received earlier than
this, a storage charge of $5.00 per package per day will be incurred. The Hilton
Clearwater Beach Resort will access a handling fee with a charge per package for
receiving and delivery to your meeting space, pricing is as follows:
50 Ibs or less = $4.00 per package
51-100 Ibs = $8.00 per package
101 -300 Ibs = $ per package
The Catering Department can recommend warehousing companies for large shipments.
The Hilton Clearwater Beach Resort does not have a loading dock and also does
not own a forklift. We do have a service elevator that is available for use that
is 42"W x 56"D x 84"H. All packages being shipped to the Hilton
Clearwater Beach Resort should be labeled:
Hilton Clearwater Beach Resort Name of Group
Name of Person Claiming Package 400 Mandalay Avenue
Clearwater Beach, FL 33767
LABOR CHARGES:
Carvers,
Station Attendants and Cocktail Servers are available at a $75.00 fee. A $35.00
labor charge will be applicable for any food function of less than (20) guests.
A $75.00 Bartender fee will apply for the first hour and $10.00 for each
additional hour.
SERVICE CHARGES AND SALES TAX:
All
food, beverage and audio visual charges are subject to Hotel Service Charge,
currently 19%, and 7% Sales Tax. Florida Law states that the service charge is
subject to sales tax.
AGENTS:
When
a program is handled through a travel agency, hotel representative company, or
an incentive company, acting as an agent on behalf of the program or group, the
resort requires that the agent and the meeting planner agree to all guidelines
indicated in this contract. The resort recommends that the group executive or
meeting planner sign the contract. If however, the agent signs the agreement and
agrees to all guidelines, then it is fully understood that the agent/company is
responsible for all provisions as outlined and accepted.
CANCELLATION:
If
Clearwater High School Class of 1992 cancels the event or moves the event to
another city or facility, such decision would constitute a breach of the
Clearwater High School Class of 1992 party's obligation to the Hilton Clearwater
Beach Resort and the Hotel would be harmed.
Should the event not be held at the Hilton Clearwater Beach Resort or it is
canceled, the Clearwater High School Class of 1992 party will pay the Hilton
Clearwater Beach Resort as liquidated damages, within thirty (30) days after
written notification to the Hotel of the transfer or cancellation as follows:
Date Cancellation Notice Received: Penalty payment:
90 Days prior to event 50% Food and Beverage and 25% Guestroom Revenue
89 Days or Less 100% Food and Beverage and 50%Guestroom Revenue
60 Days or Less 100% of Food and Beverage and Guestroom Revenue
Update your info Bulletin Board Found Lost Reunion Info Not interested?
REUNION DATE HAS CHANGED TO AUGUST 17, 2002